Inviting Teachers to Your School

Adding Teachers to Your School Licence

Your school licence covers all teachers you invite. Here's how to get your team on board.

Individual Invitations

Step-by-Step

1. Go to School Admin > Invitations
2. Click "Invite Teacher"
3. Enter their email address
4. Optionally enter their name
5. Choose a role — Teacher (default) or Reviewer
6. Click "Send Invitation"

What Happens Next

• ReportRocket creates the teacher's account instantly — no waiting for them to sign up
• The teacher receives a "Set Your Password" email
• Once they set their password, the invitation is automatically marked as accepted
• They can start using ReportRocket straight away under your school licence
• You can begin uploading classes for them immediately, even before they set their password

Bulk Invitations

For schools with many teachers, use bulk upload.

Prepare Your CSV

Create a CSV file with teacher details. You can also download a template from the Bulk Import dialog.

<!--email_off-->

email,name,role
teacher1@school.edu.au,Jane Smith,teacher
teacher2@school.edu.au,John Doe,reviewer
teacher3@school.edu.au,Sarah Lee,teacher

<!--/email_off-->

• email (required) — the teacher's email address
• name (optional) — their full name
• role (optional) — teacher (default) or reviewer

Upload Process

1. Go to School Admin > Invitations
2. Click "Bulk Import"
3. Choose "Upload File" and select your CSV or Excel file, or paste directly from a spreadsheet
4. Review the preview — check names, roles, and catch any errors
5. Confirm to send all invitations

Handling Errors

The preview shows any issues:

• Invalid email formats
• Duplicate entries
• Teachers already in your school
• Teachers belonging to another school

Remove invalid rows and proceed with the valid ones.

Managing Pending Invitations

View Pending

See all invitations awaiting acceptance under the Invitations tab. An invitation shows as "Pending" until the teacher sets their password and logs in for the first time.

Actions

Each pending invitation has icon buttons for quick actions:

• Resend — sends a fresh "Set Your Password" email if the teacher hasn't received theirs
• Copy invitation link — copies the setup link to your clipboard so you can share it directly (e.g. via staff chat or in person)
• Revoke — cancels the invitation and invalidates the link

Resend

If a teacher hasn't received their email:

1. Find them in the pending list
2. Click the Resend icon button
3. They'll receive a new "Set Your Password" email with a fresh link

Cancel

No longer need to invite someone?

1. Find them in the pending list
2. Click the Revoke icon button
3. The invitation link becomes invalid

Invitation Expiry

Password setup links expire after 24 hours for security. Simply resend if the teacher needs a new link.

Assigning Roles

You can set a teacher's role at invite time — choose Teacher or Reviewer when sending the invitation. If you need to change it later:

1. Go to School Admin > Teachers
2. Find the teacher
3. Click the three-dot menu
4. Select Make Reviewer or Make Admin

See Managing roles and permissions for full details on the role hierarchy.

Capacity Limits

Your licence tier determines how many students can be tracked. Adding more teachers doesn't affect this limit. Only student count matters.

Next Steps

• Managing roles and permissions
• School administrator overview
• Understanding your subscription